ADJUNCT FACULTY UPDATE
Please be conscientious about meeting departmental deadlines for completing reports,
signing your contract, submitting important information (your syllabus, schedule, professional
development packet, student perceptions, and grades) and reporting attendance. In general, music
faculty should submit materials to Jackie Ingram. All others should submit information to Kathy
King. You are expected to do a good job in the classroom and to meet the deadlines for ALL
minor bureaucratic hassles. Failure to do so threatens the sanity of your supervisor and your
Transcripts (new faculty) and Information Sheets (all adjuncts) due to Kathy King.
August 29 – September 2, 2005 Signed contracts, syllabi and schedules due to Kathy King and Jackie Ingram. (Please return contracts immediately to ensure that you will be paid in September.)
Administrative Matters / Bureaucratic Hassles
It is imperative that you keep an accurate record of student attendance because of the college, department, and Developmental Studies Program attendance policies and because of reports required by the Financial Aid and Veterans’ Affairs Office. Attendance reporting is done through Web for Faculty. During the first week of classes you will be assigned a username and PIN for accessing the system. You must report all students who have attended class by on Wednesday September 7th. For veterans, you must report attendance on October 1, November 1, and December 1. You should keep accurate attendance records throughout the semester in case they are needed later. Detailed information regarding this semester’s attendance reporting can be found at the end of this packet.
Class Rolls/Final Grades
The Records office does not provide copies of class rolls; you must check and print your class rolls on Web for Faculty. (Choose “class list.”) This list also shows student e-mail addresses and phone numbers. Check the web roll after the drop/add deadline and periodically throughout the semester against your list of students who are actually attending your classes and note any discrepancies. Do not add a student’s name to your roll simply because he or she is attending the class. Send the student to the Records Office to be officially registered. If a student’s name is not on the roll after the withdrawal deadline, he or she will not receive credit for the course and should not be allowed to continue attending class. Final grades must be submitted by on December 16 via Web for Faculty. Be certain the name of every student for whom you are reporting a grade is actually listed on the roll. If a student’s name is missing from the roll, check with the Records Office; do not ignore this discrepancy and do not simply write in the student’s name.
Classes will end on Saturday, December 10. A final exam time is scheduled for each class period between December 12 and December 15. All classes will meet as scheduled through the exam period. It is not necessary in all courses to give a comprehensive final exam, but you must meet the class at the exam period and conduct and a meaningful educational activity.
If at any time you are
unable to attend a scheduled class, notify the program coordinator or
department head as far in advance as possible so that other arrangements may be
made. In an emergency, notify Kathy King
for Pellissippi campus classes or the main office at
Mail and E-mail
You will have a mailbox on
the Pellissippi campus or in a designated area at
All adjuncts are assigned computer accounts for e-mail, word processing, and Internet access. If you need instructions and other information about your account, check with Information Services (694-6537, e-mail: helpdesk). Be certain to check your e-mail regularly.
your name; office location; office hours; phone number; and email.
You will not be paid until a schedule is on file in the department office. Check with Kathy King (MC240) or the main office at the other campuses for adjunct faculty office locations.
All instructors are expected to adhere to departmental syllabi and guidelines for each course. Master departmental syllabi for all PSTCC courses are now available on the PSTCCC website:
The syllabus you give your students is a shortened version to which you will add your own schedule of assignments and activities for the course. These sections of the full syllabus must be on the syllabus you give your students: Course Description, Entry Level Standards, Prerequisite, Textbooks, Course Objectives, Evaluation, and Policies on attendance, late papers and make-up assignments. You should also include the follow statement regarding students with disabilities:
“If you need accommodations because of a disability, if you have emergency medical information to share, or if you need special arrangements in case the building must be evacuated, please inform me immediately. Please see me privately after class or in my office. Students must present a current accommodation plan from a staff member in Services for Students with Disabilities (SSWD) in order to receive accommodations in this course. Services for Students with Disabilities may be contacted by going to Goins 125, 127 or 131, or Alexander 105 or by phone: 694-6751(Voice/TDY), 539-7153, 539-7091 or 539-7249.”
Finally, your syllabus should also include your name, location on campus, and a phone number where you can be reached. If you do not have a campus phone and do not want to list your home phone, include the departmental office phone number – 694-6475- so students can leave messages for you. When you have completed your syllabus, please forward a copy to Kathy King.
Must be completed by Wednesday, September 7th @
1. Get onto the
2. Click on “Web for Faculty” along the top border and then click “Enter Faculty and Advisor Services”
3. Faculty ID: Type your social security number, no hyphens (or you may use your Campus Wide Identification Number).
PIN: Type your personal PIN (They will be e-mailed to new faculty. If you have forgotten your PIN or have not received a PIN, please contact Admissions and Records at 694-6561)
4. Click on “Select Term” and then toggle to “Fall 2005.”
5. Click on “Attendance Reporting.”
6. Select “Course Title” (there will be one for each course you teach), then click “submit.”
7. Place a “Y” in the field after each student’s name that has attended the class at least once. If the student has never attended, just tab on and skip that one. You should not report the attendance of any student who has not attended your class at least once; doing so creates a significant liability for the college and for the student.
8. When you are finished, click on “Submit Attendance Report.” You may go back in and look at it again if you like, or go on to the next class. If you make a mistake, you can change it by following the directions on the top of the Attendance Reporting page.
9. If a student appears in the next few days, you can go back into the screen and report that student as attending, or if you are denied access after the reporting deadline, contact the Department Head, Anthony Wise. He can report them for you individually. Students who have never attended your class will be denied Financial Aid.
or Anthony Wise at 694-6464.
_____________________________________________________________________You must complete a monthly attendance report for veterans by the following dates: October 1, November 1 and December 1.