Pellissippi State Facilities Department

Vehicle Reservation

All persons operating a 15 passenger van must complete the required forms and review the college's policy for these vehicles. Authorization forms are available through the policy link, or from the Facilities office (6618).

If a vehicle is not available you will be notified and provided with a No Vehicle Available form. This form must be attached to your travel claim to receive mileage reimbursement for using your own vehicle. College policy states that mileage reimbursement for using your own vehicle is not allowed, unless there is no state vehicle available.

Vehicles and keys may be picked up at the Physical Plant building between the hours of 7:30 a.m. and 4:30 p.m., Monday through Friday. If you are departing earlier or later than these times, you may make arrangements to pick up the keys ahead of time. If returning after regular hours, please leave vehicle keys and mileage sheet in the Key Drop located between the rollup garage doors of the Physical Plant Building. Please leave the vehicle in designated State parking space behind the Physical Plant building.

Please be sure to fill out the mileage sheet completely before returning the keys. Please also make note of any problems encountered with the vehicle that may require attention.

Please be sure to check the fuel gauge on the vehicle before departure. If you will need fuel during the trip, you must use the Fuel Man card located in the glove box. Please review the procedures and Fuel Man location guide prior to departure in case you have any questions.

In the event of a roadside emergency, there is a roadside kit located in each vehicle. Included are written guidelines for handling roadside emergencies. If the situation requires roadside assistance, be sure to retain any receipts for expenses you may incur, such as towing or assistance.

If you are involved in an accident or the vehicle is not drivable, please contact our department head for instructions. If after regular hours, contact the Security Office at 865-694-6649 for assistance and instructions.

When leaving your personal vehicle at the campus, please leave your vehicle in the 03 lot next to the Physical Plant building, not in the spaces marked STATE VEHICLES.