Grant Procedures: The Seven Step Process

Step 1:  Develop Grant Project Idea Grant Interest Form
     Grant Seeker:

• Develops the project idea through discussions with Department Dean and Grant Development Specialist to obtain support for processing the Grant Interest Form.
• Completes and submits the Grant Interest Form to the Grant Development Specialist.

Step 2:  Compose Project Concept (Project Concept and Signature Approval Form)
     Grant Seeker:

• Submits an overview of the project concept and activities that addresses essential information required by the funding source and the College.
• Obtains the required signature from the Department Head for authorizing further pursuit of grant proposal.
• Grant Development Specialist and Review Team evaluate the Project Concept and Signature Approval Form to approve or disapprove further pursuit.

Step 3:  Prepare Grant Proposal Contents
      Principal Investigator in collaboration with Grant Development Specialist:

• Reviews funding source solicitation and submission requirements.
• Creates proposal time line.
• Prepares project content for budget development.

Step 4:  Finalize Proposal and Obtain Signature Approvals
       Grant Development Specialist:

• Reviews the final grant proposal and budget draft.
• Confirms that funding source proposal solicitation requirements and signature approvals are met.
• Forwards the final grant proposal and budget to the Director of Institutional Effectiveness, Research and Planning for final signature approval(s).

Step 5:  Submit Grant Proposal to Funding Source

• Grant Development Specialist submits via electronic or other means the final authorized copy of the grant proposal and budget to the funding source.
• Principal Investigator collaborates with the Grant Development Specialist by providing required project information for the electronic submission process.

   
Step 6:  Announce Grant Proposal Award Status

• Upon receiving formal notification from the funding source of an award status, the President will make award announcement.
• When a grant is not awarded, the Grant Development Specialist will obtain a copy of the funding source reviewers’ comments to share with the Principal Investigator.

Step 7: Implement and Manage Grant Activities
       Principal Investigator:

• Administers grant including implementation, management of activities, participant tracking, budget, and preparation of all required reports.
• Prepares and forwards annual report and other required reports to the Grant Development Specialist.

last updated 6/10/2009 nnb