25 Live Key Terms
Event: Any meeting, announcement or reservation that either needs to be published on a web college calendar or requires a 25Live room or Banner Room
Web Calendar: This is a published calendar displaying on Pellissippi's homepage. This calendar is accessible by the public. Information on how events flow to this calendar can be found here.
25Live Calendar: Not to be confused with a Published Web Calendar, all events created in 25Live are viewable on the 25Live calendar from within 25Live. Only Faculty\Staff have access to the link to this calendar and the 25Live system via myPellissippi or a shortcut on their desktop.
Banner Room: Rooms that are not visible in R25 at this time but still must be reserved via Banner from an email to Instructional Services (academic classrooms) or Instructional Programming Support Center (computer labs) from the 25Live System.
Common Rooms: Rooms that 25 Live schedulers can schedule and assign. (conference rooms, cafeteria rooms, Goins and Blount auditoriums, outdoor spaces, etc.)
Scheduler: The person entering the information into 25Live and creating the event. Currently, each department secretory and various others in every division have scheduling rights in 25Live. The Scheduler should always be the one with the most first hand knowledge of the event. If there is not a Scheduler in your department the Requestor should go to the next Scheduler up in their division to receive assistance.
Requestor\Event Sponsor: The Requestor should read as the one requesting the event reservation and\or the event sponsor(the person in charge of organizing the event). This field should not read the same as the Scheduler unless they are also sponsoring the event.
Assigned Tasks: You see this term as a check box option for Email recipients. This refers to those that must "Approve" a room before it is assigned. At this time that would include BCS rooms, CPAC, and Bagwell Gallery.
Notification Tasks: You see this term as a check box option for Email recipients. This refers to any person that supplies a Resource. If you check this box with will go to those that have Resource responsibilities for the Resource items that were chosen for the event.
Resources: These are items or services that are required for an event and are available from ETS (Audio Visual), Facilities, Marketing and Communications (Publicity), and Security
|Media Services (ETS)||AV-35MM Slide Projector||NOT A DATA PROJECTOR. Rudimentary device using light and mirrors to magnify small slides.|
|AV-Audio Cassette Recorder/Player||Small, portable cassette player used for playing/recording.|
|AV-Computer Speakers||Speakers connected to PC and used to project sound.|
|AV-Conference Phone||Phone used to make conference calls.|
|AV-Document Camera||Portable document camera.|
|AV-DVD Player||Portable DVD player.|
|AV-ETS Personnel||ETS Staff is needed for the duration of internal event. Must have advanced notice.|
|AV-ETS Personnel -BCS Charge||ETS Staff is needed for the duration of external event. Must have advanced notice.|
|AV-ETS Personnel-Setup Only||ETS Staff is only needed for setup of internal event.|
|AV-ETS Personnel-Setup Only -BCS Charge||ETS Staff is only needed for setup of external event.|
|AV-Loading Dock Use||Client requests use of the loading dock in AL 166.|
|AV-MIC Stand||Microphone stand. Please specify use.|
|AV-Microphone-Hand Held||Microphone corded. Please specify use.|
|AV-Microphone-Wireless Lapel||Wireless lapel microphone. Please specify use.|
|AV-Piano||Request for piano. Advance notice required for tuning.|
|AV-Podium w/ Public Address System||A portable Podium with built-in speaker system.|
|AV-Projector||Portable projector unit.|
|AV-Public Address System - Portable||A portable, self-contained microphone/speaker unit.|
|AV-Screen||Portable projector screen|
|AV-Soundsystem||Portable system includes 6 channel mixer board, CD player, 2 wireless receivers, and 1 amplifier.|
|AV-TV on Cart||Portable TV unit on cart. Please specify use.|
|AV-VCR||Portable VCR unit.|
|AV-Video Technician||Camera Operator needed for event.|
|AV-Whiteboard Easel||Portable Whiteboard mounted on an easel.|
Facilities-Choral Acoustic Shell
|Facilities-Cones-Orange||Primarily used for parking|
|Facilities-Directional Signs-Arrows||Arrows that are used to point visitors to the appropriate location.|
|Facilities-Event Parking Signage||Ground signs used to designate a parking area.|
|Facilities-Housekeeping||General clean-up\setup for events|
|Facilities-Mobile Stage||Outdoor use|
|Facilities-Trash Cans - Barrel|
|Facilities-Tree-Flowers||Various silk trees and flowers available for use at events for decoration|
|Publicity||Pub-Flat Panel Channels||These monitors are viewable in various buildings\locations at each campus. Please specify campus for display and forward specific instructions and art work to ETS.|
|Pub-Ipause Student Online Video|
|Pub-Panther Pause Release||This is a newsletter produced by Student Life containing events, information, and announcements pertaining to students. This is posted in restrooms and various other college locations for display.|
|Pub-Student Life Weekly Email||This email is produced weekly by Student Life and contains events, information, and announcements pertaining to students and distributed to STUDENT-L|
|Pub-Welcome Board Announcement||Welcome board at Hardin Valley Main Campus entrance. Message is limited to 3 lines of 17 characters each. Time of display and message should be included in setup instructions.|
|Security||Security-Block Parking Lots||Security will gladly block off specific lots for parking for special event guests. Please specify the desired lot and number of spaces needed.|
|Security-Guards||Extra campus security guards are available for an hourly rate depending on Organization type. Please provide Security with 2 weeks notice whenever possible.|
|Security-Minors on Campus||Important Notification for Security if you will have the potential of Minors attending your event|
|Security-Notification||Important Notification for events that requires Security's extra attention. This should include any large attendance events or events that require use of the entire campus.|