TITLE: Director of Internal Audit
REPORTING SUPERVISOR: President of the College
JOB OBJECTIVES:
A. Assist management in decision making by
conducting independent, in-house evaluations and verifications of institutional
activities and reporting thereon.
B. Direct a comprehensive program of internal
auditing within the institution, including the planning and conducting of
financial, operational, and compliance audits to determine the adequacy of the
institution’s systems of internal control, the economy, efficiency, and
effectiveness of financial, administrative and academic management, and the
degree of compliance with Tennessee Board of Regents and institutional policies
and procedures as well as applicable federal, state, and local laws and
regulations. Audits may result in recommendations for improvement in
operations, control, and practices.
C. Conduct special investigations as requested
and make recommendations for improved controls, operating procedures, account
records, and systems designs.
ESSENTIAL JOB FUNCTIONS:
43%
A. Perform audit fieldwork
1. Analyze procedures and
transactions using auditing and accounting standards, TBR policies and guidelines,
institutional policies, federal and state laws and regulations, and contractual
requirements.
2. Observe and evaluate job
processes to determine if the processes are efficient and effective and whether
the internal controls are adequate.
3. Re-calculate mathematical
amounts for accuracy and compare the amounts to the control accounts.
12%
B. Develop audit programs
and internal control questionnaires
1.
Research audit area by reviewing materials such as institutional and TBR
policies and guidelines, federal and state laws and regulations to become
familiar with the policies, rules, and regulations which affect the audit area.
2.
Interview staff to learn the processes and procedures used in carrying out the
function and whether staff have concerns about the
current process and procedures.
3.
Compile the audit program and internal control questionnaire based on research
and interviews to determine the objectives of the audit, methods to achieve the
objectives, and scope of the audit.
15% C. Prepare
and review working papers
1.
Review working papers and resolve any questionable items or unanswered
questions.
2.
Draw conclusions based on fieldwork and discuss with audit area management.
3.
Discuss with audit area management possible methods to improve operations or
procedures.
15%
D. Prepare audit report and conduct follow-up
1. Report the facts revealed by
the examination and make recommendations for improvement.
2. Send a draft audit report to
audit area management and obtain management’s response.
3. Compile management’s
response in the audit report and discuss with the President to inform him of
the results and make it possible for him to take appropriate action.
4. Revise the audit report and
transmit under the President’s signature to the director of System-Wide
Internal Auditing.
5. Follow-up on areas
identified with findings to determine if the findings have been resolved.
5% E. Develop an annual audit plan
1. Utilize risk analysis
planning model (methodology provides for high ranking audit areas to be
included in current year’s audit plan) to develop the college’s
annual audit plan.
2. Formulate potential audit
areas by reviewing TBR audit manual, higher education magazines and materials,
discussing audit areas with management at the President’s staff meeting,
and discussing them with the President.
3. Compile a draft annual audit plan and
distribute to the President’s staff for review and input.
4. Submit to the TBR the
proposed annual audit plan and the status of the past year’s plan for
their review and approval.
10% F. Other administrative duties assigned by the
President (examples)
1.
Serve on committees reviewing proposed, revised, and/or new systems. Serve as a
consultant to other departments when questions pertaining to internal control
or procedures requirements arise.
2.
Assist with on- and off-campus registrations.
3. Serve as liaison to external auditors and provide service and assistance as appropriate.
4.
Provide research, assistance, and advice, for college departments on policy, procedural,
and operating matters.
JOB STANDARDS:
A.
Bachelor’s degree in accounting or related field.
B.
Certified Public Accountant (CPA) or Certified Internal Auditor (CIA).
C.
Five or more years of experience in public accounting, internal auditing, or
governmental accounting. At least two years of supervisory experience must be
completed.
D.
Experience in working with large, computerized accounting systems.
JOB LOCATION:
The
primary job location is the main campus on the
EQUIPMENT:
Work activities will involve direct use of a
networked personal computer, along with use of standard word processing
software, printer, copier, telephone, and other office equipment.
CRITICAL SKILLS/EXPERTISE/EXPERIENCE:
A.
Knowledge of accounting theory, auditing standards, procedures, and techniques
required to perform audits.
B.
Knowledge of fund accounting and internal auditing.
C.
Knowledge of higher education financial and reporting standards.
D.
Knowledge of auditing electronic data processing systems and systems design.
E.
Knowledge of management concepts.
F.
Knowledge of the requirements for effective report writing.
G.
Ability to audit effectively in a computer environment.
H.
Ability to develop and evaluate both short and long range plans.
I.
Ability to plan, organize, coordinate, and manage
others in a wide variety of activities.
J.
Ability to comprehend and interpret policies, procedures, laws, regulations,
and guidelines.
K.
Ability to produce consistently accurate work to evaluate the materiality and
significance of deviations from established policies, procedures, and
regulations, and to make recommendations for corrective action.
L.
Ability to communicate effectively in both oral and written form.
M.
Ability to exercise good judgment in evaluating situations and making
decisions.
NON-ESSENTIAL FUNCTIONS:
A.
Develop and control departmental budget.
B.
Serve on committees of the College and attend those committee meetings.
C. Attend TBR quarterly internal auditors meetings.
Approved:
President Allen G. Edwards,
Approved: President Allen G. Edwards,