04:01:00
STUDENT ORGANIZATIONS
Please refer to
The following policy provides minimum standards for the registration
and conduct of student organizations at
I. General Provisions
A. No student organization may carry on any activity at the College
unless the organization has been officially registered. All registration of
student organizations will be through the director of Student Life and Recreation.
B.
C. No student organization will deny membership to any person on the
basis of age, race, color, gender, religion, sexual orientation, disability or
national origin.
D. No student organization or individual will engage in or condone any
form of hazing. Hazing will include, but is not limited to the following: any
action taken, or situation created intentionally, to produce mental or physical
discomfort, embarrassment or ridicule, any form of verbal or physical
harassment or abuse, and engaging in public stunts, morally degrading or humiliating
behavior or games, whether on or off campus. Excessive demands on a student's
time so as to interfere with academic performance are prohibited. Threatening
in any manner or form for the purpose of cajoling individuals into secrecy in
regard to breaches (planned, threatened, attempted, or perpetrated) of hazing
violations also is prohibited.
E. Student organizations will be vicariously responsible and liable for
the conduct and actions of each member of the organization while acting in the
capacity of a member or while attending or participation in any activity of the
organization.
F. No person, group, or organization may use the name of the College in
any manner, provided that registered student organizations may use the name of
the College following the name of the organization. No person, group or
organization may use the seal or any symbol of the College without the prior
written approval of the president of the College.
II. Criteria For Registration of
Organizations
A. Any proposed student organization will be open to all students of
the College who otherwise meet membership requirements. Membership in the
organization will be limited to currently enrolled students; provided that
organizations may include faculty and staff of the College, alumni, and/or
spouses of students, faculty and staff, and provided further that professional
organizations may include members of the professional and business communities
as members.
B. A proposed organization must represent the interests of the members,
and the control of the organization must be within the local campus group. The
organization must not have a knowing affiliation with an organization
possessing illegal aims and goals, with a specific purpose to further those
illegal aims and goals.
C. The proposed organization must agree to comply with all policies,
regulations and procedures established by the Tennessee Board of Regents(TBR) and the College, and with all federal and state
laws and regulations.
D. The proposed organization must not: (a) have illegal aims and goals;
(b) propose activities which would violate regulations of the TBR or the
College, or federal or state laws and regulations, or materially and
substantially disrupt the work and discipline of the College; or (c) advocate
incitement of imminent lawless action which is likely to produce such action.
E. The proposed organization must have the minimum number of charter
members designated by the College, and there must be a demonstration of
continuous interest in the purposes of the organization sufficient to afford
registration on a long-term basis. In the event there is not sufficient
interest to warrant long-term registration, the College may grant temporary
registration to an organization for a limited period of time.
F. New organizations may be denied registration where the purposes are
within the scope of a currently registered organization. No organization may
use the same name, or a name which is misleading and similar to the name, of a
currently registered organization.
G. The organization must provide for the distribution of all funds and
assets in the event of dissolution.
III. Procedure For Registration of
Organizations
A. To become officially registered as a student organization, a group must
meet the criteria set forth in the previous section, and must provide the
College a minimum of the following:
(1) An application or request to form the organization. Applications
are available in the Student Life and Recreation.
(2) The proposed constitution and bylaws of the organization, which
must clearly contain the following: The name, purpose, proposed activities, and
rules of membership of the organization, the officers, their terms and methods
of selection, the proposed nature and frequency of meetings and activities, and
the financial plans of the organization, including any proposed fees, dues and
assessments.
(3) The names and signatures of the charter members of the
organization.
(4) The names of the faculty advisor(s) and/or the administrative
officers of the College who will sponsor the organization. All student
organizations will have a faculty member or administrative officer as sponsor.
(5) A statement of assurance of compliance by the organization that it
will comply with all rules and regulations, policies and procedures of the TBR
and the College and with all federal and state laws and regulations.
B. The foregoing documents must be presented to the director of Student
Life and Recreation for review and recommendation to the associate vice
president of Student Affairs and Satellite Campuses. The associate vice
president of Student Affairs and Satellite Campuses will review the documents
and, in turn, make recommendations to the vice president of Academic and
Student Affairs. Registration by the vice president of Academic and Student
Affairs is necessary before the organization can be officially registered.
C. An organization may be required to clarify any materials or
information provided in the registration process, to resubmit the application
or request with non-conforming materials or provisions deleted, or to appear at
a hearing for the propose of obtaining additional information and testimony
concerning the purposes, aims, or proposed activities of the organization.
IV. Nature and Conditions of Registration
A. Registration of a student organization for other than temporary
period will be on an annual basis only, effective until the beginning of the
next fall term, and will be subject to annual renewal for each ensuing year.
B. Annual renewal of registration of an organization will be dependent
upon the organization's demonstration of compliance with the following:
(1) adherence to the purposes, aims and
activities as stated in the approved constitution and bylaws;
(2) it must continue to meet all of the
requirements for initial registration;
(3) it must have remained in compliance with
all rules and regulations of the College and all federal and state laws;
(4) it must submit all changes in the
constitution and bylaws to the College for approval;
(5) it must maintain a current list of
officers, faculty advisers, and sponsors on file with the College; and
(6) it must have submitted all required
financial and other reports to the College.
V. Probation, Suspension, and Withdrawal of Registration
A. An organization may be placed on probation, be suspended, or
registration may be withdrawn by the vice president of Academic and Student
Affairs for any of the following reasons:
(1) the organization fails to maintain
compliance with the initial requirements for registration;
(2) the organization ceases to operate as an
active organization;
(3) the organization requests withdrawal of
registration;
(4) the organization operates or engages in
any activity in violation of rules and regulations of the College, or federal
or state laws; or
(5) the organization fails to submit any
required reports.
B. An organization which is placed on probation may continue to hold
meetings but may not sponsor any activity or program. An organization which is
placed under suspension may not engage in or sponsor any activity or program,
and may not hold meetings. When registration of an organization is withdrawn,
it will cease to exist as an organization.
C. In the event an organization is placed on probation or suspended, or
registration is withdrawn, the organization will be afforded the opportunity
for a hearing before the Student Affairs Committee.
VI. Officers of Student Organizations
No student who is under academic or social suspension from the College
will be eligible to become, or maintain the status of, an officer of an
organization.
VII. Fiscal Procedures
A. Each organization will maintain a sound financial system related to
the collection and disbursement of revenues in accordance with generally
accepted accounting principles. An organization may be subject to audit by the
College Business Office at any time, and appropriate financial records will be
maintained for the purposes of audit.
B. Each organization will designate an officer of the organization who
is responsible for the Collection and disbursements of funds and the
maintenance of books and records.
VIII. Programs and Activities
A. The use of any college property or buildings by an organization will
be subject to the rules and regulations of the TBR and the College concerning
use of property and facilities. (Reference TBR Policy No. 3:02:02:00 and
Pellissippi State Policy No. 08:03:00) All organizations registered pursuant to
this policy will be "affiliated organizations" for the purpose of
college and TBR policies concerning use of campus property and facilities.
B. Except for routine meetings of the organization, no on-campus
program or activity will be engaged in unless approved by the director of
student activities. Prior approval must be secured for off-campus activities of
an organization. For off-campus activities it must be demonstrated that
adequate security will be provided and that an adequate number of college
personnel will be present.
C. Any fund-raising activity on campus will be for the benefit of the
organization as a whole or a charity, and no funds will be distributed to the
officers or members of an organization for personal profit or gain.
D. No guest speakers will be invited to the campus except pursuant to
TBR and college policies on off-campus speakers. (Reference TBR Policy No.
3:01:10:00 and Pellissippi State Policy No. 03:06:00)
Source:
Tennessee Board of Regents, Policy Nos. 3:02:02:00 and 03:01:01:00
Pellissippi
State Policy Nos. 08:03:00 and 03:06:00
Approved:
Executive Council, March 4, 1991
Editorial
Changes, October 27, 1992, April 20, 1994, July 15, 1994
Approved:
President Allen G. Edwards, October 10, 2001
Approved: President Allen G. Edwards, November 29, 2004