Distance Learning
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Using the Grades Tool

The Grades tool enables instructors to post grades to share with students. Grade items can be assignments, projects, participation, tests and exams taken within a course or not. Before tackling the grades tool, make sure to have your course syllabus nearby for easy reference as outline how you will evaluate users through out the term or semester.

The grades tool will give you the ability to:

  • Customize your grade setup through personal options, grade schemes and choosing an appropriate final grade calculation method
  • Manage Grades - create, modify grade categories and items
  • Import grades from, and export grades to, CSV files.

Grades area -screenshot

To access the grades tool from your Course Home page:

Select the Grades link on the NavBar You will be in the Enter Grades area by default. On the left are the main areas of activity for the Grades tool:

Enter Grades - where you will put grades in for your students and calculate final grades as well as import/export grades as CSV files [learn more]

Manage Grades -where you create new grade items and categories, rename items, rearrange items

Grades Settings - where you choose options for how grades are displayed to you and your students

Grades Schemes - where you choose your grade scheme for the course (mapping letter grades to percentages, typically)

Setup Wizard - where you are guided though the initial process of setting up the Grades tool

Using the Grades Setup Wizard

When entering the Grades tool for the first time, you MUST make some set up decisions, the Grade Setup Wizard is very useful for guiding you through this process.

  • Click the Setup Wizard icon, you will see a new screen with a summary of the current Grades configuration.
  • Click Next
  • Move through each screen making choices that are appropriate for your course needs.
    • Is your course graded by total points or weighted (such as 20% quizzes, 20% tests and 60% final project)
    • What will you release to students as the final grade: Calculated or Adjusted
    • How are ungraded items treated (as zeros or ignored)
    • Is the gradebook to be auto-updated (we recommend AGAINST this)
    • What is the grade scheme for the course
    • What are your desired display options for you and your students

Manage Grades

The Manage Grades area is where you create new categories and grade items as well as delete items or rearrange their order.

When you enter the Manage Grades area you see this toolbar at the top:

Grades - manage grades toolbar

Grades List returns you to the listing of categories and grade items (it is the "main" page of the Manage Grades area)

New Item allows you to create a new column for a grade entry

New Category allows you to create a category for organizing your items

Re-order allows to rearrange the order of the categories and/or items

Delete allows you to delete existing items and categories

Grades List

To edit an existing category or item, click on its name

To edit multiple items, select them with the checkboxes by their name and click the Edit Multiple items icon (double pencils). You can easily edit properties such as category, name, max points, grade scheme and bonus designation for these items on one screen.

To view statistics for an item or category, click the Statistics icon Grades - statistics icon

Manage Grades toolbar

New Item

To create a new item, click the New item icon in the toolbar. The options for new items are:

  • Numeric - Grade users by assigning a value out of a specified total number of points. (E.g. 8/10)
  • Selectbox - Grade users by selecting the grade scheme level that best matches their achievement.(E.g. "Very Good" or "B+)
  • Pass/Faill - Grade users using a simple pass/fail grade scheme.(E.g. "Pass" or "Fail")
  • Formula - Automatically grade users using a custom formula based on achievement on other grade items. (Give users who received at least 50% on all participation grade items a perfect attendance bonus. IF{ MIN{ [P1.Percent], [P2.Percent] } < 50, 0, 1)
  • Calculated - Calculate users' cumulative achievement across multiple grade items. (Midterm Grade<br>A1+A2+Q1+Q2 / Total Max. Points * 100 = 73%)
  • Text - Provide comments in the grade book that are not calculated in the final grade. ("Course Evaluation Completed")

After selecting the item type, the Properties tab will load. Make choices as desired and save.

Grades - new item

New Category

Creating a new category is very much like creating a new grade item.

  • Click the New Category icon. The New Category properties screen will open.
  • Name the category and make other decisions about what to display.
  • If you plan to have the Grades tool automatically drop a number of lowest and/or highest grades, check the box for that property and complete the number of items to drop.
  • Click Save or Save and New (if you are building your gradebook at one time)

Grades - new category screen


To change the order of grade items and categories,

  • Click the Reorder icon in the toolbar.
  • The Reorder screen will load
  • You can expand and collapse categories as needed to simplify the screen
  • Use the pulldown menus to change the order (by number) of items and categories
  • Save

Grades - Reorder screen

Delete Items/Categories

To delete grade items and categories:

Click the Delete icon in toolbar

Select the items using the checkboxes to the left of their name

Press the Delete selected button at top or bottom of listing

Grades - Delete screen

D2L Grades are not connected to Web For Faculty. To submit your grades,you must log into Web For Faculty and submit grades as in the past.