FACULTY COUNCIL CONSTITUTION

Pellissippi State Technical Community College

Adopted April 1996

Revised November 1998, October 1999, April 2000 and October 2003


Table of Contents

[Preamble] [Article I - Purpose] [Article II- Duties and Powers] [Article III - Budgetary Support] [Article IV - Membership][Article V - Meetings][Article VI - Transaction of Business] [Article VII - Officers][Article VIII -Committees][Article IX- Amendment Procedures]

PREAMBLE

The role of the faculty, through its Faculty Council and its committees, is central to the governance, development, and improvement of Pellissippi State Technical Community College. Therefore, the Council participates fully and actively in determining all College policies related to academic matters and faculty welfare. To achieve these goals, Faculty Council supports the mission of the College by adhering to the articles outlined in this Constitution.

ARTICLE I - PURPOSE

The purpose of Faculty Council is to represent faculty as their primary governing body; to provide responsive leadership; to participate on all appropriate administrative councils; to initiate, formulate, discuss, and recommend policies and procedures related to the welfare of the College and the development of the academic unit; and to analyze, report, and advise the President of the College (and through him/her the Tennessee Board of Regents) on College policies and procedures in areas of primary concern.

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ARTICLE II - DUTIES AND POWERS

The Faculty Council assumes the duties and powers delegated to it by the faculty of the college and considers matters referred to it by the faculty, administration, or students. The duties and powers of the Faculty Council include the right to participate fully and actively by reviewing and making recommendations concerning all policies pertaining to academic affair sand faculty welfare; to review, formulate, initiate, recommend and refute policy; to meet with the President of the College; to receive timely response Faculty Council initiatives; to participate in governance of the Collegiate formulate and/or review all mission and values statements; to recommend and/or review goals and objectives; to review all related budgetary documents; to participate in all tenure and promotion procedures consistent with College policy and procedure; and to participate in institutional effectiveness initiatives as outlined by the Southern Association of Colleges and Schools (SACS); and to be represented in all faculty grievance and disciplinary hearings consistent with College policy and procedure.

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ARTICLE III - BUDGETARY SUPPORT

The College provides budgetary support for travel and operational costs. The President of
Faculty Council, hereinafter referred to as the President, serves as the budgetary official.

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ARTICLE IV - MEMBERSHIP

All employees of Pellissippi State Technical Community College holding academic rank are full members of its Faculty Council.

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ARTICLE V - MEETINGS

Section 1. Regular Meetings of the Faculty Council

A. Regular meetings are held at least twice during fall and spring semesters.

B. The Steering Committee approves dates for regular meeting sand announces the schedule to the faculty before the beginning of classes each semester.

C. All meetings of Faculty Council are open to the public.

D. Only members of Faculty Council have the right to speak at meeting of the Council, but others may petition the President for the privilege to speak.

Section 2. Special Meetings of the Faculty Council

A. The President may call a special meeting of Faculty Council.

B. Ten or more members by petition may initiate a special meeting of Faculty Council.

C. The President of the College or the Vice President of Academic Affairs may call a special meeting of Faculty Council.

Section 3. Rules for Special Meetings

A. The Communications Officer or a Steering Committee officer should notify members of a special meeting at least six days before the meeting. For called emergency meetings, the President may waive the notification requirement.

B. Items may not be added to an agenda for a special meeting after the agendas are distributed.

Section 4. Steering Committee Meetings

A. The Steering Committee meets at regular times at least once each month or at least four times during each academic-year semester. The communications Officer notifies members of the Steering Committee at least one week before each meeting, except for called emergency meetings, noting time and location of the next meeting.

B. Steering Committee meetings are open to the public, but attendees other than those on the Steering Committee must request permission from the President to speak.

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ARTICLE VI - TRANSACTIONOF BUSINESS

Section 1. Quorum

For the transaction of business, a quorum consists of those members present and voting at a Faculty Council meeting.

Section 2. Definition of Majority

A. A majority vote is one more than one half the members present and voting (50 percent plus one) and represents the faculty as a whole.

B. A majority vote is required to transact all business and to elect all officers and representatives of the Faculty Council. Amending the Constitution or voting to remove an officer from office requires a three-fourths majority vote.

Section 3. Voting

A. Voting may be by E-mail, voice vote, or show of hands unless the majority of those present desire a secret ballot or a roll call.

B. All elections shall be decided through E-mail, hard copy ballot, or in the case of an uncontested election, by acclamation.

C. Absentee ballots. In the event that a vote is announced in advance and there is not conflict with other parts of this document, absentee balloting is made available to faculty who wish to vote but cannot attend the meeting.

Section 4. Procedure

Robert's Rules of Order, Revised serves as the parliamentary authority of Faculty Council on all questions not covered by the Constitution and for any standing rules the Council may adopt.

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ARTICLE VII -OFFICERS

Section 1.Eligibility

A. Any member of Faculty Council is eligible for office but the President and the President Elect may not represent the same department.

B. No officers may hold more than one office at a time.

C. Officers of Faculty Council include the President, President Elect, Immediate Past President, Recording Secretary, Communications Officer, Business Officer, Parliamentarian, and TBR Sub-Council Representative.
 Section 2. Duties

A. The President will serve as spokesperson for the faculty; communicate individual and collective faculty concerns to the administration; attend Learning Council and President's Council (or send a designee); meet regularly with the President of the College and the Vice President of Academic Affairs; serve as chief executive officer of Faculty Council and its Steering Committee and as ex-officio, non-voting member of all Faculty Council committees except the Nominating Committee; represent the Faculty Council as its official representative to the Tennessee Board of Regents (TBR) Faculty Sub-Council (if the President cannot attend a TBR Faculty Sub-Council meeting, he/she may appoint a designate to attend); commit the Faculty Council to courses of action only through the approval of Faculty Council; serve as budgetary official; serve a two-year term, or until a successor is elected, beginning July 1; receive a one-course teaching load reduction per semester to carry out Council business; preside over Faculty Council and Steering Committee meetings in the absence of the Business Officer; and appoint the Business Officer with the approval of the Steering Committee.

B. The President Elect will substitute for the President when necessary; serve one year, or until a successor is elected, as President Elect before assuming the presidency; and advance to office of President if it becomes vacant.

C. The Immediate Past President will serve on Steering Committee; may assume duties of President if needed; and serve one year, or until a successor is elected, after the year of serving as President.

D. The Business Officer is appointed by the President with approval of Steering Committee and will coordinate operations for Faculty Council and its Steering Committee; help the President set the agenda and all items of business for Faculty Council and Steering Committee; preside over Faculty Council and Steering Committee meetings; remain neutral in all discussion and debate, but may (by following rules of parliamentary procedure) temporarily relinquish the chair for purposes of debate; retain the right to vote on all matters; and serve a three-year term (if office is vacated, a new Business Officer is appointed for a full term as described in the Constitution).

E. The Recording Secretary will record and prepare minutes of all Faculty Council and Steering Committee meetings for distribution to members; maintain a permanent record of all Faculty Council minutes and all other correspondence or E-mail sent or received by Faculty Council; house Faculty Council official records in the Parkway campus library.

F. The Communications Officer will establish and maintain a communications network with all members; disseminate information pertaining to Faculty Council and Steering Committee activities, including announcements, minutes, polls, surveys and other relevant documents; and prepare and electronically maintain the official membership list; serve as administrator of and work with Information Services to make appropriate information available on the Faculty Council WWW site.

G. The TBR Faculty Sub-Council Representative will represent the Faculty Council as its official representative to the Tennessee Board of Regents (TBR) Faculty Sub-Council; record and prepare minutes of TBR Faculty Sub-Council meetings for distribution to Faculty Council members; maintain a permanent record of all TBR Faculty Sub-Council minutes; and serve a three-year term or until a successor is elected.

H. The TBR Faculty Sub-Council Representative Elect will substitute for the Representative when necessary; serve one year, or until a successor is elected, as Representative Elect before assuming duties as Representative; and advance to the office of Representative if it becomes vacant.

I. The Parliamentarian is appointed by the Business Officer and will advise the president so as to ensure that all business transacted by the Faculty Council conforms to this constitution; and to the parliamentary authority accepted by Faculty Council; serve as advisor to the Business Officer on parliamentary matters; chair the Rules Committee; and will serve a two-year term (if office is vacated, a new Parliamentarian is appointed for a full term as described).
 

Section 3. Election of Officers

A. The President appoints a Nominating Committee at the first fall semester meeting to be chaired by the Recording Secretary.

B. The President or President Elect establishes the times and meeting places for the upcoming semester's Steering Committee meetings before the nomination and election of officers and representatives to the committee.

C. At the first Faculty Council meeting of spring semester, the Nominating Committee presents a slate of officers with at least one person nominated for each office. Each nominee must be notified of nomination and meeting times of Steering Committee and must accept the nomination before the slate is presented. Nominations will be accepted from the floor, but any person nominated must be present to accept the nomination.

D. The election of all contested positions is conducted by Email within one week of nomination. Election is by acclamation if uncontested.

E. Officers are elected by a simple majority of those members voting.

Section 4. Removal of Officers

A. An affirmative vote of three-fourths of the membership will remove an officer from service on the Steering Committee.

B. Negligence of duties as outlined in the Constitution is a valid reason to remove an officer.

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ARTICLE VIII - COMMITTEES

Section 1. Establishment of Committees

A. The Faculty Council has the power to establish committees to study and report on matters of concern to the faculty. Committees appointed by Faculty Council become committees of the Faculty Council, receive their authority from the Faculty Council, and report their findings and make recommendations to the Faculty Council. Actions taken will be those of the committee as a whole representing a majority vote. Minority report sand recommendations may be submitted to the Faculty Council if desired by dissenting committee members. A majority of committee members constitutes a quorum for transacting all business of the committee.

B. The President appoints committees if the need arises. Each committee should have three or more members. A balance of academic department representation should be considered in making appointments. The President may allow a committee to form on a volunteer or partial volunteer basis, but with balanced representation as a consideration.

Section 2. Standing Committees

Steering Committee is a permanent standing committee of Faculty Council. Faculty Council establishes or abolishes other standing committees as necessary.

A. The Constitution includes a roster of current standing committees.

B. Establishing or deleting a standing committee does not require an amendment to the Constitution.

C. The President appoints members and chairpersons of standing committees at the first fall semester meeting of Faculty Council.

D. In addition to the Steering Committee, the following standing committees are established:

Section 3. Ad Hoc Committees

A. The Faculty Council or the Steering Committee may establish temporary committees for special purposes.

B. These ad hoc committees are formed following the same guidelines as those for standing committees.

Section 4. Steering Committee

A. Purpose

The steering Committee serves as liaison between the represented department sand teaching sites and the Faculty Council in disseminating information and soliciting responses.

B. Composition

The steering committee is composed of the officers of the Faculty Council, the department representatives, the at-large representatives, and the adjunct faculty representatives.

C. Meetings

The Steering Committee meets once a month during fall and spring semesters. Meetings may be cancelled for just cause, but the Steering Committee must meet at least four times during each academic year semester.

D. Accountability

     1. All recommendations of the Steering Committee are reported to the faculty either vocally or in writing.

     2. All recommendations of the Steering Committee are subject to revision by the faculty by majority vote.

E. Membership.

      1. Department Representatives

a. Each academic department of the College is allotted two representatives to the Faculty Council Steering Committee.

b. Each representative serves a two-year term or until a successor is elected.

c. One department representative is elected each year at the annual election.

d. If a vacancy occurs, the department elects a representative to fill the unexpired term. This election is held at the earliest possible time and may be conducted through E-mail. The extant department representative conducts the election.

e. Library Services faculty elect one representative in the odd numbered election.

f. Departmental elections are conducted by the extant departmental representative in a manner agreed upon by the department but on a timetable established by the Nominating Committee. As full Faculty Council members, current adjunct faculty members in each department may vote for departmental representative. Adjunct members may not serve as departmental representatives.

g. The department head or Vice President of Academic Affairs ensures its departmental nominee(s) of reasonable scheduling to enable representatives or officers to attend Steering Committee meetings.

     2. At-Large Representatives

a. One at-large representative is elected from each teaching site where full-time faculty occupy primary office space.

b. At-large representatives are elected for two-year terms, or until a successor is elected, with representatives from Blount County center and Division Street campus elected in the even-numbered year election. At-large representatives from the Parkway campus and from other teaching sites are elected in the odd-numbered year election.

 

     3. Adjunct Faculty Representatives

 a.  Adjunct faculty receive two seats on the Faculty Council Steering Committee. Adjunct faculty are defined as part-time teachers who are employed semester by semester. In order to represent the adjunct faculty and exercise a vote in Faculty Council business or on the Steering Committee, the adjunct must be teaching in the current major semester (fall or spring). One adjunct representative is elected each year and serves two years or until a successor is elected. Vacancies will be filled by election at the next Steering Committee meeting.

b. The Steering Committee elects adjunct faculty representatives at the earliest possible Steering Committee meeting.

c. The Steering Committee contacts the nominee before the election to determine willingness to serve.

 

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ARTICLE IX - AMENDMENT PROCEDURE

Amendments to the Faculty Council Constitution are made under the following provisions carried out in sequence.

A. Initiation of Proposed Amendments

Initiation of proposed amendments requires one of the following: 1)a majority vote of the Steering Committee, 2) a ten percent vote of the faculty membership, or 3) a majority vote of the membership at a meeting of the Faculty Council.

B. Procedure for Proposed Amendments

       1. Amendments are submitted to the Faculty Council at a regular meeting.

       2. Action of proposed amendments is delayed until at least the next regular meetings of the Faculty Council.

C. Adoption of Proposed Amendments

       1. Three-fourths of the Faculty Council present and voting must approve the amendment.

       2. The amendment goes into effect immediately unless otherwise stipulated by the amendment itself.

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Questions? Comments? Send email to RickBower , Faculty Council Communications Officer