Faculty Senate Minutes

Meeting – April 16, 2008

Pellissippi Campus, Faculty/Staff Dining Room

3:30 p.m.

 

I.  Call to Order 

 

Meeting was called to order by Mark Fuentes at 3:30 p.m. Senators in attendance: Wanda Scarbro,  Mark Fuentes, Nina McPherson, Ken Swayne, Donnie Thomas, Dave Vinson, Denise Reed, Mae Jean King, Sami Ghezawi, Dave Gilbert, H.L. Ford, Lawana Day, Charles Miller, Anita Maddox, Anne Kinggard, Daryl Thomas, Judy Fethe, Yolanda Sankey, Kathy Byrd, Jane Stribling, Jonathan Morrell.  New 2008 Senators present: Tom Gaddis, Joe Zitka, David Key, and Brad Rose.  Guest present:  Marilyn Harper.

 

II. Approval of Minutes – Mark Fuentes

 

Minutes of the March 19, 2008, meeting were approved with no changes.

 

III. Officer Reports

 

Secretary – Nina McPherson had no report.

 

Communications – Ken Swayne had no report.

 

TBR Representative – Dave Vinson

TBR Faculty Sub Council is scheduled to meet on Thursday and Friday, April 17-18, 2008.

 

President – Wanda Scarbro

Information from her meeting with Dr. Wise:

            Efficacy of online courses:

Dr. Wise thinks that implementing a minimum GPA for admission to online courses would not address faculty concerns since a high GPA does not guarantee computer literacy or a student’s ability to work on one’s own.  Based on headcount, the enrollment in online courses would be the college’s second largest site campus if taught in a face to face setting.  Faculty need to address concerns about lower success percentages in the online courses through academic departments’ program reviews.  Recommendations can be made in the program reviews to address student success.  President Scarbro also met with Audrey Williams to discuss the online sections.  Miss Williams said that one concern that she had was a department assigning adjunct faculty with little experience to an online class at the last moment.  Miss Williams is also interested in working with faculty to re-invigorate some online courses that have been offered for several years.

 

            Faculty Bill of Rights:

Faculty are in the process of developing a Faculty Bill of Rights to protect their rights when they have to deal with disruptive students.  Of course, faculty rights need to be balanced with students’ legal rights.  Faculty are concerned about what they can legally do when a student exhibits threatening behavior in some manner, especially as related to whether the student may remain in the classroom.    

 

            Faculty Input:

            President Scarbro thanked Dr. Wise for attending Senate meetings and being willing to listen to         faculty concerns.  She expressed the hope that faculty can be kept “in the loop” with future             decisions and can voice their concerns earlier in the process.

 

 

Banner Registration:

During the first week of priority registration, 1,238 students had registered versus 986 during the same period of Spring 2007.

 

Pay Equity:

President Scarbro sent an email to Peggy Wilson concerning whether Ms. Wilson will be scheduling meetings to address the process for pay equity decisions but has not received a response yet. 

 

Calendar Issues:

Faculty should ask their department members if they prefer the alternate calendars for the spring semesters of 2009 and 2010 since Learning Council will be discussing the calendars at their next meeting on April 29, 2008.

 

Designee for President’s Council:

According to the Faculty Senate Constitution, its President is supposed to attend the President’s staff meetings.  President Scarbro cannot attend the meetings due to a class conflict, but she does receive minutes of those meetings.  Currently, Marilyn Harper does attend and will serve as the Faculty Senate President’s designee in the future.   

 

Senate Officers for 2008-2009 and Schedule of Meetings:

President Scarbro took a notice of privilege to introduce new Senators; Senators rotating off were acknowledged.  New Senators are:  Joe Zitka (BCT), David Key (LA), Sue Ann Dobbyn (Mathematics), Brad Rose (Natural Sciences); and Tom Gaddis (Division Street).

 

President Scarbro distributed the schedule for Faculty Senate meetings for 2008-2009.  (Attachment 1)

 

IV. Committee Reports

 

Adjunct Faculty – Jonathan Morrell

Mr. Morrell asked David Vinson to check with other colleges at the TBR Faculty Sub-Council meeting to see if any of the colleges offer health insurance to adjuncts.  David responded that this matter had previously been discussed and that none do.

 

Student Scholarships – Sami Ghezawi

Mr. Ghezawi reported that $7,033 had been raised during the book sales.  The breakdown for the campuses is:  Pellissippi Campus $5,025 – Blount County $1,361 – Division Street $356, Magnolia Avenue Campus $291.

 

Rules – Don Thomas

Mr. Thomas asked Nina McPherson to discuss proposed changes to the Faculty Senate Constitution.  Mrs. McPherson distributed copies of the proposed changes to the Senators and asked for feedback.  The changes primarily dealt with clarity and uniformity, a process for the election of the President Elect, formally making the TBR Representative a Senator, and selection process for Faculty Senate officers.  Further action is discussed in section VI, New Business, of the minutes.  (Attachment 2 is the current Constitution showing the proposed changes)

 

Nominating Committee – Nina McPherson had no report.

 

Promotion/Tenure – Anne Kinggard

Anne reported that she had met with Dr. Wise to discuss issues with the just completed Promotion/Tenure process.  Those issues were presented in the Faculty Senate minutes for March 19, 2008, and all of them were resolved.

 

Faculty Emeritus – Mark Fuentes

Mr. Fuentes said that the policy will be discussed again at the Faculty Senate’s July 16, 2008, meeting.

 

In-Service Ad Hoc – Don Thomas

The committee met prior to the Faculty Senate meeting today at 2:30pm today. The change discussed was shortening the event to only one day.  President Scarbro will present this idea to Dr. Wise.

 

V. Unfinished Business – No unfinished business

 

VI. New Business

Don Thomas presented a motion from the Rules Committee that the changes to the Faculty Senate Constitution be accepted at the July meeting.  The motion was unanimously passed.

 

Don Thomas presented a motion from the Rules Committee that the Inservice Ad-Hoc Committee become a standing committee.  The motion was passed with 19 aye votes and 1 nay vote.

 

It was determined that the Mathematics Department will have to select another Faculty Senate representative.  The Faculty Senate Constitution requires that at least two of the three academic representatives of a department must hold academic tenure.  The person initially selected does not have tenure, making two of the three without tenure.  The Mathematics department will make another selection before the July meeting.

 

The Faculty Senate Constitution states that attendance at Senate meetings is mandatory.  A Senator may only be excused for reasons of illness, professional leave, and/or at the discretion of the Faculty President.  Unexcused absences totaling three or more during an academic year are reason for recall.  Don Thomas made a motion, seconded by Judy Fethe, that the rules as established in the Constitution be strictly enforced.  The motion passed with 19 aye votes and one nay vote.  The process to handle this situation was discussed.  It was determined that the Faculty Senate President should inform the dean of the affected department of such absences and let the department handle the situation.    

 

VII. Discussion

College Security

President Scarbro distributed copies of a PowerPoint presentation (Attachment 3) made by Dr. Mike North and a safety brochure distributed by Dave Walton.  There was considerable discussion on this issue.  Some faculty were concerned about the lack of a firearms policy for the college.  It might take more than 15 minutes for a Knox County sheriff’s deputy to get to the Pellissippi campus in the event of a threatening situation.  Dave Walton reported that most shootings have taken less than nine minutes and that most shooters kill themselves when they are aware of officers approaching.  One faculty reported that Dave Walton and John Ruppe are both licensed to carry guns and asked whether weapons could be kept in a locked vault that Dave or John had access to in case of an emergency.  Other faculty disagreed with that idea without much more information.  One faculty wanted to know if there are any TBR policies concerning this idea and what state law allows.  This entire issue will be discussed further at the July Faculty Senate meeting.

 

Web Overload – President Scarbro

There is not a college wide policy to determine course overload credits; every academic program does it differently.  The amount is not contingent on space or computer availability.  Dave Vinson said that the TBR has a task force studying faculty loads; he will ask if a web overload policy will be included in that effort.  Faculty are also concerned about the difference in numbers for face-to-face classes and web classes.  Course size for face-to-face is often determined by the size of the classroom.  Some faculty reported that course enrollments for web classes are sometimes raised prior to faculty approval.  One possible solution discussed was using the medium enrollment for web courses and either increasing enrollment by one student per year for lower enrollment courses and decreasing by one student per year on higher ones until the enrollments are more nearly the same.  Discussion of this issue will be continued.

 

Faculty Bill of Rights Ad Hoc – Anita Maddox

Maddox reported that the ad hoc committee will meet during the summer.

 

 

VIII. Announcements – No announcements

 

Next meeting will be at July 16, 2008, at 3:00 pm on the Pellissippi Campus.

 

IX. Adjournment

 

The meeting adjourned at 5:00 pm..

 

 


Attachment 1

April 16, 2008

Faculty Senate

 

Schedule of Senate Meetings for 2008-2009

 

 

SUMMER & FALL SEMESTER 2008

 

Wednesday, July 16-3:00 PM-Pellissippi Campus

 

Wednesday, September 17-3:30 PM-Pellissippi Campus

 

Wednesday, October 22-3:30 PM-Division Street Campus

 

Wednesday, November 19-3:30 PM-Pellissippi Campus

 

SPRING SEMESTER 2009

 

Wednesday, January 28-3:30 PM-Magnolia Campus

 

Wednesday, February 18-3:30 PM-Pellissippi Campus

 

Wednesday, March 18-3:30 PM-Blount County Campus

 

Wednesday, April 15-3:30 PM-Pellissippi Campus


Attachment 2

April 16, 2008

Faculty Senate

 

FACULTY SENATE CONSTITUTION

Pellissippi State Technical Community College

Adopted :    April 20, 2005

Revised:      July 18, 2007


PREAMBLE

The role of the faculty, through its Faculty Senate and its committees, is central to the governance, development, and improvement of Pellissippi State Technical Community College. Therefore, the Senate participates fully and actively in determining all College policies related to academic matters and faculty welfare. To achieve these goals, the Faculty Senate supports the mission of the College by adhering to the articles outlined in this Constitution.

ARTICLE I - PURPOSE

The purpose of Faculty Senate is to represent faculty as their primary governing body; to serve as liaison between the represented departments and teaching sites in disseminating information and soliciting responses; to provide responsive leadership; to participate on all appropriate administrative Councils; to initiate, formulate, discuss, and recommend policies and procedures related to the welfare of the College and the development of the academic unit; and to analyze, report, and advise the President of the College (and through him/her the Tennessee Board of Regents) on College policies and procedures in areas of primary concern.

ARTICLE II – SENATE DUTIES AND POWERS

The Faculty Senate assumes the duties and powers delegated to it by the faculty of the college and considers matters referred to it by the faculty, administration, or students. The duties and powers of the Faculty Senate include the right to participate fully and actively by reviewing and making recommendations concerning all policies pertaining to academic affairs and faculty welfare; to review, formulate, initiate, recommend and refute policy; to meet with the President of the College; to receive timely response to Faculty Senate initiatives; to participate in governance of the College; formulate and/or review all mission and values statements; to recommend and/or review goals and objectives; to review all related budgetary documents; to participate in all tenure and promotion procedures consistent with College policy and procedure; and to participate in institutional effectiveness initiatives as outlined by the Southern Association of Colleges and Schools (SACS); and to be represented in all faculty grievance and disciplinary hearings consistent with College policy and procedure.

 

ARTICLE III - BUDGETARY SUPPORT

The College provides budgetary support for travel and operational costs. The President of the Faculty, hereinafter referred to as the President, serves as the budgetary official.

ARTICLE IV – MEMBERSHIP

Section 1: Faculty Senate Membership and Terms

A. Eligibility. Any member of the full-time faculty will be eligible for election to membership in the Senate. The College faculty consists of all full-time faculty members holding academic appointments with the rank of instructor, assistant professor, associate professor, or professor, whose primary duties are teaching, library service, or departmental administration.

B. Representation: Each academic department of the College is entitled to elect three representatives to the faculty Senate. Library Services is entitled to elect one representative to the Faculty Senate. At least two of the three representatives from each academic department during any given academic year must hold academic tenure.

C. Term of Office: The term of office for an elected member of the Senate will be two (2) years. Terms will begin in April and continue through July 1, two years hence.

            1. Upon the establishment of a Faculty Senate: Initial elections of the academic departmental representatives will include one representative who will serve a one-year term and two representatives who will serve two-year terms. Terms will be determined by drawing lots. Library Services will elect one representative for a two-year term. Thereafter, one or two department representatives will be elected each year at the annual election.

2. If a vacancy occurs, the department elects a representative to fill the unexpired term. This election is held at the earliest possible time and may be conducted through e-mail. The current department representatives conduct the election.

Section 2: Responsibilities of Elected Senate Representatives and Recall

A. Responsibilities.

1. It is the responsibility of each Senator to attend all meetings of the Senate. Attendance at Senate meetings is mandatory. A Senator may only be excused for reasons of illness, professional leave, and/or at the discretion of the Faculty President. Unexcused absences totaling three or more during an academic year are reason for recall.

2. Senators serve as liaisons between their departments/areas and the Senate in disseminating information and soliciting responses. Departmental Senators who hold a Senate Office are released from this duty.

3. Senators elect all Senate Officers, with the exception of the Faculty President, who must be elected by a vote of all full-time faculty.

Change:  Senators approve officer recommendations made by the Faculty President.

Justification:  Provide clarity so that it is clearly understood that only Senators approve these positions, that all of the faculty do not have a vote on them.

4. Senators may request departmental/area meetings if necessary for the dissemination of information and the discussion of issues.

B. Recall. A Senator may be recalled by his/her department or area with twenty-five (25%) percent of the faculty members of that department/area signing a petition for a recall vote, which is then filed with the Secretary of the Senate. The Senator is officially recalled if two-thirds of the faculty in that department vote to do so. An election then proceeds according to election guidelines.

Section 3: Elections and Academic Obligations

A. Elections: Elections are held in March of each year. Departmental elections are conducted by the current departmental Senate representatives in a manner agreed upon by the department. Voting may be by e-mail, voice vote, or show of hands unless the majority of those present desire a secret ballot or a roll call. All full-time faculty members may vote for departmental Senate representatives. Elected Senators meet with the outgoing Senate at the April meeting to prepare for the following academic year.

 

Change:  Elections for departmental Senators are held in March of each year.  Departmental elections are conducted by the current departmental Senate representatives in a manner agreed upon by the department.  Voting may be by e-mail, voice vote, or show of hands unless the majority of those present desire a secret ballot or a roll call.  A candidate duly nominated according to the by-laws of the Faculty Senate and accepting of the nomination and facing no opposition is declared elected without opposition.  All full-time faculty members may vote for departmental Senate representatives.  Elected Senators meet with the outgoing Senate at the April meeting to prepare for the following academic year.

 

Justification:  Clarifies that academic departments elect their Senators in March, not the Faculty Senate president or officers.  It includes wording that deals with the acclamation wording problem.  The same wording will be used in the Site election section and the  President Elect section.

B. Academic Obligations. The department head or Vice President of Academic Affairs ensures its departmental nominee(s) of reasonable scheduling to enable representatives or officers to attend Senate meetings. 

 

 

Section 4: Site Campus Representatives:

 

A. Representation. Blount County, Division Street, and Magnolia Campuses are each entitled to elect one Senate representative at-large.

 

 B. Term of Office: Site campus representatives serve two-year terms. Terms begin with the April Senate meeting in year of election and continue through July 1, two years hence.

 

Change:  Delete section.

Justification:  Information about term of office is in Article IV, Section IC above; is redundant and is not included in section about academic department Senators; provides clarity that term of office is the same for all Senators.

 

C. Elections: Site campus Senate elections are held in March. Elections are conducted in a manner agreed upon by full-time faculty housed on the site campus. Voting may be by e-mail, voice vote, or show or hands unless the majority of those present desire a secret ballot or roll call. Uncontested elections may be decided by acclamation.

 

Change:  Site campus Senate elections are held in March.  Elections are conducted in a manner agreed upon by full-time faculty housed on the site campus.  Voting may be by e-mail, voice vote, or show of hands unless the majority of those present desire a secret ballot or roll call.  A candidate duly nominated according to the by-laws of the Faculty Senate and accepting of the nomination and facing no opposition is declared elected without opposition.

 

Justification:  Uses same wording as in election section for department Senators, deals with the acclamation wording problem.

 

Section 5: Adjunct Faculty Representation:

 

A. Adjunct faculty are entitled to two seats on the Faculty Senate. During the college’s fall adjunct in-service meeting, information is distributed to all adjunct faculty regarding Senate representation. Interested adjunct faculty are encouraged to contact the Senate and/or a designated Senate representative. In order to represent the adjunct faculty and exercise a vote in Faculty Senate business, the adjunct must be teaching in the current major semester (fall or spring). One adjunct representative is elected each year and serves two years or until a successor is elected. Vacancies will be filled by election at the earliest possible Senate meeting.

 

B. The Senate elects adjunct faculty representatives at the earliest possible Senate meeting during fall semester. The Senate contacts the nominee(s) before the election to determine willingness to serve.

ARTICLE V - MEETINGS

Section 1. Regular Meetings of the Faculty Senate

A. The Faculty Senate meets at regular times at least once each month, or at least four times during each academic-year semester, and once during the summer. The Communications Officer notifies Senate Representatives at least one week before each meeting, except for called emergency meetings, noting time and location of the next meeting.

B. Faculty Senate meetings are open to the public, but attendees other than representatives of the Faculty Senate must request permission from the Faculty President to speak.

Section 2. Special Meetings of the Faculty Senate

A. The Faculty President may call a special meeting of Faculty Senate.

B. Ten (10) or more full-time faculty members by petition may initiate a special meeting of Faculty Senate.

C. The President of the College or the Vice President of Academic Affairs may call a special meeting of Faculty Senate.

Section 3. Rules for Special Meetings

A. The Communications Officer notifies Senate Representatives of a special meeting at least six days before the meeting. For called emergency meetings, the President may waive the notification requirement.

B. Items may not be added to an agenda for a special meeting after the agendas are distributed.

ARTICLE VI – TRANSACTION OF BUSINESS

Section 1. Quorum

For the transaction of business, a quorum consists of a simple majority of Faculty Senate representatives.

Section 2. Definition of Majority

A. A simple majority vote is more than half the representatives present and voting (50 percent plus one) and represents the Senate Representatives as a whole.

B. A majority vote is required to transact all business and to elect all officers and representatives of the Faculty Senate. Amending the Constitution or voting to remove an officer from office requires a three-fourths majority vote.

 

 

 

Change:

B. A simple majority vote is required to transact all business and to elect all officers and representatives of the Faculty Senate.  Amending the Constitution or voting to remove an officer from office requires a three-fourths majority vote.

 

Justification:  Clarity, using same terminology as in Article VI, Section 2A.

Section 3. Voting

A. Voting may be by voice vote or show of hands unless the majority of those present desire a secret ballot or a roll call. If there is no contest, vote may be by acclamation.

Section 4. Procedure

Robert's Rules of Order, Revised, most current edition, serves as the parliamentary authority of Faculty Senate on all questions not covered by the Constitution and for any standing rules the Senate may adopt.

ARTICLE VII -OFFICERS

Section 1.Eligibility

A. Any member of the tenured full-time faculty is eligible for the office of the President of the Faculty. However, the President and the President Elect may not represent the same department.

B. No officers may hold more than one office at a time.

C. Officers of Faculty Senate include the President of the Faculty, President Elect, Immediate Past President, Recording Secretary, Communications Officer, Business Officer, Parliamentarian, and TBR Sub-Council Representative. They constitute the Executive Committee of the Senate.


Section 2. Duties (change: list officers in same order as in Article VII, Section 1C and includes wording so that it is clear that the FS president recommends and the Senators either approve or disapprove, clarifying that not all of the faculty vote on the officers.)

A. The President serves as the representative and spokesperson for the faculty; communicates individual and collective faculty concerns to the administration; attends Learning Council and disseminates the official minutes of same; attends President's Council (or sends a designee); meets regularly with the President of the College and the Vice President of Academic Affairs; serves as chief executive officer of Faculty Senate and its Standing Committees and as ex-officio, non-voting member of all Faculty Senate committees except the Nominating Committee; commits the Faculty Senate to courses of action only through the approval of Faculty Senate; serves as budgetary official; serves a two-year term, or until a successor is elected, beginning July 1; receives a one-course teaching load reduction per semester to carry out Senate business; presides over Faculty Senate and Committee meetings in the absence of the Business Officer; and appoints the Business Officer with the approval of the Senate members.

B. The President Elect substitutes for the President when necessary; serves one year, or until a successor is elected, as President Elect before assuming the presidency; and advances to office of President if it becomes vacant.

C. The Immediate Past President serves on Faculty Senate; may assume duties of President if needed; and serves one year, or until a successor is elected, after the year of serving as President.

Change:  The Immediate Past President serves on Faculty Senate; may assume duties of President if needed; and serves one year as Immediate Past President after serving as President for two years.

Justification: I don’t know how we would elect a successor as an Immediate Past President.

D. (F) The Business Officer is appointed by the President with approval of Senate members and serves as the presiding officer of the Senate. He/she coordinates operations for Faculty; helps the President set the agenda and all items of business for Faculty Senate; remains neutral in all discussion and debate, but may (by following rules of parliamentary procedure) temporarily relinquish the chair for purposes of debate; retains the right to vote on all matters; and serves a two-year term (if office is vacated, a new Business Officer is appointed for a full term as described in the Constitution).

E. (D) The Recording Secretary records and prepares minutes of all Faculty Senate meetings for distribution to members; maintains a permanent record of all Faculty Senate minutes and all other correspondence or e-mail sent or received by Faculty Senate; houses Faculty Senate official records in the Parkway campus library.

Change:  The Recording Secretary is appointed by the President with approval of Senate members.  He/she records and prepares minutes of all Faculty Senate meetings for distribution to members; maintains a permanent record of all Faculty Senate minutes and all other correspondence or e-mail sent or received by Faculty Senate; houses Faculty Senate official records in the Parkway campus library; serves as chair of the Nominating Committee.

Justification:  In Article VII,  Section 3 A election of officers, it says that the Nominating Committee is chaired by the Recording Secretary.  This includes that responsibility in the description of duties.

F. (E) The Communications Officer establishes and maintains a communications network with all members; disseminates information pertaining to Faculty Senate and Committee activities, including announcements, minutes, polls, surveys and other relevant documents; and prepares and electronically maintains the official membership list; serves as administrator of the Faculty Senate website and works with Information Services to make appropriate information available on it.

Change:  The Communications Officer is appointed by the President with approval of Senate members.  He/she establishes and maintains a communications network with all members; disseminates information pertaining to Faculty Senate and Committee activities, including announcements, minutes, polls, surveys and other relevant documents; and prepares and electronically maintains the official membership list; serves as administrator of the Faculty Senate website and works with Information Services to make appropriate information available on it.

G. (H) The TBR Faculty Sub-Council Representative is appointed by the Senate and serves as the Faculty Senate’s official representative to the Tennessee Board of Regents (TBR) Faculty Sub-Council; records and prepares minutes of TBR Faculty Sub-Council meetings for distribution to Faculty Senate members and faculty at large; maintains a permanent record of all TBR Faculty Sub-Council minutes; and serves a three-year term or until a successor is appointed. If the Sub-Council representative is unable to attend Sub-council, the Faculty President will attend in his/her stead, or appoint a designated attendee.

Change:  The TBR Faculty Sub-Council Representative is appointed by the Senate and serves as the Faculty Senate’s official representative to the Tennessee Board of Regents (TBR) Faculty Sub-Council; records and prepares minutes of TBR Faculty Sub-Council meetings for distribution to Faculty Senate members and faculty at large; maintains a permanent record of all TBR Faculty Sub-Council minutes; and serves a three-year term or until a successor is appointed. This position does not have to be a departmentally elected Senator; Senators can select any full-time faculty member.  If this person is not an elected Senator, this faculty member will be designated as a Senator and will have all of the responsibilities and obligations of an elected Senator.  If the Sub-Council representative is unable to attend Sub-council, the Faculty President will attend in his/her stead, or appoint another Senator to be the designated attendee.

Justification:  Apparently there has been considerable discussion about this in the past.  This will make it official.  And the change in the last sentence says how to officially handle the problem if neither the FS president nor the TBR rep can make the meeting.

H. (G) The Parliamentarian is appointed by the Faculty President and advises the President so as to ensure that all business transacted by the Faculty Senate conforms to this constitution and to the parliamentary authority accepted by Faculty Senate; serves as advisor to the Business Officer on parliamentary matters; chairs the Rules Committee; and serves a two-year term (if office is vacated, a new Parliamentarian is appointed for a full term as described).

Change:  The Parliamentarian is appointed by the Faculty President with approval of Senate members.  He/she advises the President so as to ensure that all business transacted by the Faculty Senate conforms to this constitution and to the parliamentary authority accepted by Faculty Senate; serves as advisor to the Business Officer on parliamentary matters; chairs the Rules Committee; and serves a two-year term (if office is vacated, a new Parliamentarian is appointed for a full term as described).

I. Officers of the Senate are released from the Senator responsibility of disseminating information and receiving feedback from their respective departments/areas during the term of their offices. Those duties will be assumed fully by the other Senator(s) of the respective department/area.
 

Section 3. Election of Officers

A. The President appoints a Nominating Committee at the first fall semester meeting to be chaired by the Recording Secretary.

B. The President or President Elect establishes the times and meeting places for the upcoming semester's Senate meetings before the nomination and election of officers and representatives to the committee.

C. At the first Faculty Senate meeting of spring semester, the Nominating Committee presents a slate of officers with at least one person nominated for each office. Each nominee must be notified of nomination and meeting times of the Senate and must accept the nomination before the slate is presented. Nominations will be accepted from the floor, but any person nominated must be present to accept the nomination.

Change:   At the first Faculty Senate meeting of spring semester, the Nominating Committee presents a slate of Nominees for President Elect of the faculty with at least one person nominated. Each nominee must be notified of nomination and meeting times of the Senate and must accept the nomination before the slate is presented. Nominations will be accepted from the floor, but any person nominated must be present to accept the nomination.

Justification:  Clarity that nominees are only for President Elect, not all of the Senate officers.

D. The election of Faculty President is determined by a vote of all full-time faculty. Voting is conducted by e-mail within one week of presenting nominations. Election may be by acclamation if uncontested.

Change: The chair of the Nominating Committee will email a ballot to all full-time faculty.  Voting is conducted by e-mail within one week of the presentation of the nominations.  A candidate duly nominated according to the by-laws of Faculty Senate and accepting of the nomination and facing no opposition is declared elected without opposition.  If there is more than one nominee, the election will be open for one week (seven days).  The Nominating Committee will count the votes the next working day.  The election of President Elect is determined by a simple majority vote, 50 percent plus one of those voting.    If there are more than two nominees in the election and none receive a simple majority vote, there will be a run-off between the two nominees who received the most votes.  This election will also be by email.  An email with those two nominee’s names will be sent to all full-time faculty within two days of the first ballot count.  That election will be open for five days.  The Nominating Committee will count the votes the next working day.  The nominee receiving a simple majority of the votes will be declared the winner.  The chair of the Nominating Committee will send an email to the President of the Faculty and the nominees with the election results, followed by an email to all faculty with the results.

 

Justification:  Currently there is nothing in the Constitution about a process. 

E. Elections of other Senate Officers are conducted at the next Senate meeting after nominations are presented.

Change:  The Faculty President will present his/her nominees for Senate Officers, excluding the President Elect and Past President, at the last spring meeting of the Faculty Senate.  Senators will vote on the nominees at the July meeting of the Faculty Senate.

Justification:  Clarity, trying to make sure there is no confusion between the election of the officers and the president elect and that only the Senators vote on the officers, and clarification of timing.

Section 4. Removal of Officers

A. An affirmative vote of three-fourths of the Senate membership removes an officer from service.

B. Negligence of duties as outlined in the Constitution is a valid reason to remove an officer.

ARTICLE VIII - COMMITTEES

Section 1. Establishment of Committees

A. The Faculty Senate has the power to establish committees to study and report on matters of concern to the faculty. Committees appointed by Faculty Senate become committees of the Faculty Senate, receive their authority from the Faculty Senate, and report their findings and make recommendations to the Faculty Senate. Actions taken are those of the committee as a whole representing a majority vote. Minority reports and recommendations may be submitted to the Faculty Senate if desired by dissenting committee members. A majority of committee members constitutes a quorum for transacting all business of the committee.

B. The President appoints committees if the need arises. Each committee should have three or more members. A balance of academic department representation should be considered in making appointments. The President may allow a committee to form on a volunteer or partial volunteer basis, but with balanced representation as a consideration.

Section 2. Standing Committees

Faculty Senate establishes or abolishes standing committees as necessary.

A. The Constitution includes a roster of current standing committees.

B. Establishing or deleting a standing committee does not require an amendment to the Constitution.

C. The President appoints members and chairpersons of standing committees at the first fall semester meeting of Faculty Senate.

D.  Committees established:

Executive Committee                                                                                             

Faculty Senate Student Scholarship Committee

Nominating Committee                                                                                     

Promotion and Tenure Committee                                                                      

Adjunct Faculty Concerns Committee                                                                         

Rules Committee                                                                                           

Evaluation Committee

Section 3. Ad Hoc Committees

A. The Faculty Senate may establish temporary committees for special purposes.

B. These ad hoc committees are formed following the same guidelines as those for standing committees.

ARTICLE IX - AMENDMENT PROCEDURE

Amendments to the Faculty Senate Constitution are made under the following provisions carried out in sequence.

A. Initiation of Proposed Amendments

Initiation of proposed amendments requires a majority vote of the membership at a meeting of the Faculty Senate.

B. Procedure for Proposed Amendments

            1. Amendments are submitted to the Faculty Senate at a regular meeting.

            2. Action of proposed amendments is delayed until at least the next regular meeting of the Faculty Senate.

C. Adoption of Proposed Amendments

            1. Three-fourths of the Faculty Senate present and voting must approve the amendment.

            2. The amendment goes into effect immediately unless otherwise stipulated by the amendment itself.