November 16, 2011, 3:30 PM; Hardin Valley Campus: Faculty/Staff Dining Room
I. Call to Order - Brad Rose
The meeting was called to order by Brad Rose, Business Officer.
Senators in attendance: Linda Ellams (Business & Computer Technology), John May (Engineering & Media Technology), Sami Ghezawi (Engineering & Media Technology), Trent Eades (English), Lawana Day (English), Joan Easterly (Liberal Arts), Charles Cardwell (Liberal Arts), Mike Rose (Liberal Arts), Claire Suddeth (Math), Bob Stern (Math), Joan Jackson (Natural & Behavioral Sciences), Brad Rose (Natural & Behavioral Sciences), Amy Tankersley (Transitional Studies), Pam Smith (Transitional Studies), Rick Bower (Library Services), Robert Baird (Division Street Representative), Ashley Boone (Blount County Representative), Lara Kajs (Adjunct Faculty Representative), Leigh Moore (Adjunct Faculty Representative), David Meredith (Adjunct Faculty Representative), Ron Bridges (President, Faculty Senate), Mark Fuentes (Past President, Faculty Senate), Donn King (Parliamentarian, Faculty Senate), Dave Vinson (TBR Representative, Faculty Senate). Visitors: Jean Jackson, President Wise
II. Suspension of Rules
Brad Rose made a motion to suspend the rules to allow President Wise to address the Senators; motion was seconded and passed with no objection.
Guest speaker - President Anthony Wise
Dr. Wise addressed a number of issues (financial and otherwise). THEC has recommended a $27 million increase in funding. Various funding scenarios have been examined. Pellissippi will come out better than many of our sister institutions. Dr. Wise promised to keep the college informed as further decisions are made. Stimulus funding no longer exists. This means that there will be no new lines for hiring in the foreseeable future. New hires will be limited to filling vacancies. There may be new lines for support staff to match current hiring. A new college master plan is in the works for 2012. A search committee has been formed for the position of Vice-President of Academic Affairs (currently held by Lois Reynolds). Dr. Wise noted that he has received and is considering the hiring policy suggestions made by the Faculty Senate last month. Issues surrounding the Fac-Staff listserv have been discussed for a considerable period of time. Dr. Wise made the Senate aware that he is in discussion with individuals from Pellissippi, TBR and other colleges. The most likely resolution will be the establishment of a new communication plan. Dr. Wise opened the floor to questions. A number of faculty were curious regarding the Strawberry Plains campus. Limited course offerings are expected for Fall 2012. Dr. Wise made sure to note that this campus is a long-term program. Faculty were also interested concerning our relationship with Pearson Publishing. There are no plans to make Pearson our sole textbook provider. Dr. Wise assured the Senate that he wants textbook choice to remain with departments. Dr. Wise closed by addressing three outstanding TBR policies. The college Academic Conduct policy is currently under review. The TBR Academic Freedom policy has been tabled. A policy on Facilities Use is expected.
III. Approval of Minutes - Brad Rose
Minutes of the October 19, 2011, meeting were approved with no changes.
III. Officer Reports:
Secretary - Nina McPherson – No report
Communications - Ken Swayne – No report
TBR Representative - Dave Vinson – No report
President - Ron Bridges
Guidelines for conducting Senate meeting: Draft guideline was distributed to Senators. The point of the guideline is to streamline Senate meeting process while still allowing everyone a chance to speak. Bridges asked that we try to follow these guidelines and that anyone with suggestions for improving them should share them. (Attachment 1)
Committees – Discussed in the Rules Report
Faculty Parking – President Wise has asked for more faculty parking near the buildings.
D2L Email – No Changes are planned. Consensus of faculty desire – a perfect system would allow for individual instructor to turn on/turn off D2L email within their courses, to allow faculty to choose to connect seamlessly to their webmail or not, to allow every student to easily understand and comply with whichever system their instructor uses without complaining about instructors being different.
Moderation of Fac-Staff list – Fac-Staff will continue to be moderated in its current form. The issue is the prevention of harassment as perceived by the support staff and Administrative Council members and a reduction in the number of un-needed emails. As an official communication forum any and all messages on it carry a certain liability. The current system allows for free communication (non-moderated) between peers (Fac-L, Admin-L, support-L) with moderation between non-peer groups.
Event Scheduling Issues – Getting “On the calendar” may not be enough. Dr. Bass, Joy Ingram, and poets programs were all scheduled at the same time and date. New software to improve scheduling is be evaluated and may be available soon.
Post-Retirement Faculty – This issue will be discussed at the January 2012 meeting.
Testing Center and CSIT Certification testing – The Testing Center will provide testing for tests needed as part of a curriculum program. Faculty should notify their department dean and/or Testing Center personnel and the request should be accommodated.
Adjunct Office Space and Office Supplies – Dennis Adams met with Lara Kajs, Teresa Fulcher and Bridges to discuss improvements to the adjunct office area. Plans include adding one landscaped office, more workspace tables, and keyboard drawers for the small desks.
Tuition and Budget – The following numbers were reported in Learning Council:
State funding - $19 million (fixed for one year, subject to performance funding)
Tuition – $36 million (changes with enrollment) It was mentioned in Learning Council that increasing course offerings increased enrollment and thus increases our funding.
V. Committee Reports:
Adjunct Faculty - Leigh Moore, Lara Kajs, David Meredith
Meredith presented (on behalf of the adjunct senators) a resolution dealing with adjunct office space and office supplies. Also included was a recommendation to establish a budget for adjunct faculty. The senate discussed that the concerns applied primarily to adjuncts on the Hardin Valley campus. It was also agreed that many of these issues could be dealt with by each department. After some further discussion Bridges motioned to table the resolution since many of the issues addressed in the resolution would be better solved by working within existing department budgets. Motion to table passed.
Student Scholarships - Michael Lusk
Bridges reported that a book sale plan is in place for spring.
Rules - Donn King
King made a motion to offer a resolution to change the Faculty Senate
Constitution regarding appointment of officers and the privileges/restrictions
placed upon them (Passed). With further discussion of the language, minor alterations were made to the text (D. Meredith made the motion to amend.). Further discussion took place until T. Eades called the question. The Senate passed the final version of the resolution to amend the Constitution as attached (Attachment 2)
Nominating Committee - Nina McPherson
Bridges reported for McPherson. Senators have volunteered to be on the committee; list of nominee(s) for president-elect will be presented at the January meeting.
Promotion/Tenure - Mark Fuentes
A calendar is up for approval.
Faculty Development - Ron Bridges
Bridges reported that Nancy Pevey is working on a new QEP webpage that will include faculty development articles, assessment data, etc.
Faculty Lecture Series - Keith Norris
Trent Eades reported on the success of Joan Easterly’s recent lecture. He also reminded the Senate of Alex Fitzner’s upcoming lecture.
VI. Unfinished Business - None
Student Evaluation of Faculty - Ron Bridges
Timing – Evaluations need to be completed during the first week after the last day to drop deadline. This can be pushed to the next week if faculty “ask for permission.”
Security – Dr. Yarbrough will request that boxes be built before the next evaluation period. When built, a box will be placed in each building to serve as a night depository for the evaluation packages.
Venue – Dr. Yarbrough would prefer that the evaluations be completed online using D2L. Anyone can ask for that format; some departments may have their own policies. The online process is more secure and easier to process. The response rate for online evaluations may by low if faculty don’t emphasize them to their students. The best approach is to use computers during class time to have students complete the evaluation.
Format – The questions, the number of questions, the order of questions, etc., is completely determined by Faculty Senate. Changes can be made.
The general discussion was that there was no need to make changes as no one set of questions would satisfy everyone. There was no motion take in regards to this discussion.
VIII. New Business:
Student Advising Issues - Amy Tankersley
Tankersley addressed three concerns related to student advising. First, faculty have expressed concerns regarding the distribution of advising duties. Some faculty have heavy advising loads and others have no advisees. Second, many faculty are concerned with the quality of advising from both faculty advisors and advisors in the Advising Center. Third, there are issues regarding the number of advisors in the Advising Center at any given point. There have been shortages that have affected student performance.
Discussion followed. Ron Bridges recommended the forming of a committee. He
also suggested that Rachael Cragle be asked to serve. Tankersley made the motion. This was met with unanimous agreement.
IX. Announcements – Next meeting: January 25th, 3:30 PM Magnolia Ave Campus,
Attachment 1 Guidelines for Streamlining Discussions at Senate Meetings
Guidelines for Streamlining Discussions at Senate Meetings
DRAFT: November 16, 2011
A parliamentary body is a group of equals duly appointed or elected to represent a constituency. In order to ensure fairness, equality, and all voices being expressed, we would like to follow a more efficient order of business within a reasonable amount of time. These guidelines come from our Constitution, our special rules of order, and from our general parliamentary authority. Although these guidelines are derived from rules, this list is meant to be guiding not restricting.
Please observe the following guidelines at senate meetings.
1. When officer and committee reports are being presented, it is appropriate to ask questions of the presenter, but discussion is not appropriate. If discussion is warranted, it may be conducted only under the order of a motion. If feasible, reports should be sent electronically before the meetings to allow for consideration before hand.
2. Senators may take the floor and speak, debate, vote, or ask questions. When participating in debate, etc., Senators should wait to be acknowledged and given the floor by the presiding officer (Business Officer).
3. When participating in discussion or debating a motion, it is generally not appropriate to speak for a second time until all who wish to have spoken once. It is important that all that desire to speak indeed have that opportunity.
4. With regard to debate and discussion, after all who wish to have spoken twice, it is appropriate to call the question. Calling the question closes debate and means you are ready to vote. This requires a second and a 2/3 vote to end debate. If we wish, someone can move to consider the question informally, which would relax the rules and allow individuals to speak more than twice.
5. Only senators may take the floor and speak, debate, vote, or ask questions. Guests may not vote and may only speak by recognition of the presiding officer (Business Officer) or by being on the agenda. If a faculty member (who is not a Senator) or other guest wishes to speak at a Senate meeting, that member should contact the Faculty President, the Business Officer, or his/her Senate Representatives prior to the meeting to be added to the agenda.
6. A “Discussions” section is on the agenda before new business. Here, a topic may be freely discussed without a motion on the floor (please observe a five minute limit on each discussion topic, unless it is the will of the Senate to increase the time). No action may be taken during Open Discussion (i.e. no motions may be made), but motions may be made during new business or during a subsequent meeting. If you have a discussion topic, contact the Faculty President, the Business Officer, or appropriate department Senate Representatives prior to the meeting to have it added to the agenda. NOTE: The faculty president usually solicits such items by e-mail 2 weeks before the meeting.
Attachment 2– Faculty Senate Constitution Article VII – Officers, Section 1.A – Eligibility
Resolved, That Article VII, Section 1. A. of the Faculty Senate Constitution be amended by inserting this sentence at the end: "If the President Elect is a Senator at the time of the start of his/her term as President Elect, then his/her Senate seat shall be declared vacant as of July 1 of the year the President Elect's service begins and a replacement shall be selected according to the normal procedures for filling a vacancy."; and,
That Article VII, Section 2. A. be amended by striking the word "and" before the phrase "appoints the Business Officer" and by inserting at the end of that sentence the phrase "and shall be a voting member of the Senate."; and,
That Article VII, Section 2. B. be amended by inserting the phrase "shall be a voting member of the Senate;" before the phrase "and advances to the office of President"; and,
That Article VII, Section 2. C. be amended by inserting the phrase "shall be a voting member of the Senate;" before the phrase "and serves one year as Immediate Past President"; and,
That Article VII, Section 1. be amended by inserting new subsections B and C, with other subsections of that section renumbered accordingly, said subsections to read thus: "B. Any member of the full--‐time faculty who is not a Senator is eligible for the office of Parliamentarian. The Parliamentarian may not take part in debate and may not vote, except that he/she may obtain the floor to speak regarding matters of procedure or in his/her position as chair of the Rules Committee, and may make motions that have to do with procedure or Senate organization, as well as take part in debate or subsidiary motions regarding such. C. Any member of the fulltime faculty is eligible for the office of Recording Secretary, Communications Officer, or Business Officer. Any officer who is not also an elected departmental Senator will have no voting privileges within the Senate."; and,
That Article VIII, Section 1. B. be amended by inserting this sentence at the end: "Every Committee shall include at least one Senator in its membership. Committee members who are not Senators have full privileges for debating and voting within the committee, but may not debate or vote on motions that result from committee reports to the Senate, except that the presiding officer or the committee chair may invite comments or explanations from any committee member during Senate debate, and as otherwise provided in this Constitution. The membership of committees appointed with power must be approved by the Senate."