POLICY 05:08:01

PAYROLL TIME ENTRY

All non-exempt employees must enter time worked on an electronic time sheet or leave report each month. The electronic time sheet and leave report are the official record of employee work time and leave taken therefore, under no circumstances should work periods be projected for employees. Actual work hours must be shown each day on the electronic time sheet and/or leave report.

1. Full-time Employees
   The leave report will cover hours worked and leave taken from the 16th of the previous month through the 15th of the current month. The leave report should be completed and submitted to the supervisor for approval by the 17th of the month. The supervisor will verify hours worked and confirm documentation of leave taken.
2. Part-time Employees and College Work-Study Students
   The electronic time sheet will cover work completed from the 16th of the previous month through the 15th of the current month. A signed employment contract must be on file in the Payroll Office upon receipt of the electronic time sheet. Electronic time sheets not completed and received for approval by the 19th of the month, will not be paid until the following month.

Approved: Executive Council, March 4, 1991
Editorial Changes, May 24, 1993
Approved: President Allen G. Edwards, February 4, 2002
Reviewed: President’s Staff, December 11, 2006
Approved: President Allen G. Edwards, December 11, 2006
Reviewed/Recommended, no changes, President’s Council, November 25, 2013
Approved: President L. Anthony Wise, Jr. November 25, 2013
Reviewed/Recommended, President’s Council, March 4, 2019
Approved: President L. Anthony Wise Jr., March 4, 2019