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POLICY 06:15:00

HOLIDAY, ADMINISTRATIVE AND EMERGENCY CLOSINGS

The purpose of this policy is to establish the criteria and process regarding holiday observance at
Pellissippi State Community College as governed by the Tennessee Board of Regents.
This policy is consistent with Tennessee Board of Regents Policy 5:01:01:10 and 5:01:01:11.

  1. Holidays
    1. Observed Holidays
      1. Pellissippi State, under the governance of the Tennessee Board of Regents,
        will observe a maximum of eight holidays per year and six additional
        administrative closing days as specified in TBR Policy 5:01:01:11. The
        following days shall be designated as official holidays:

        1. New Year’s Day
        2. Martin Luther King, Jr. Day
        3. Memorial Day
        4. Juneteenth
        5. Independence Day
        6. Labor Day
        7. Thanksgiving Day
        8. Christmas Day
      2. When a recognized holiday falls on Saturday, the Friday preceding the
        holiday shall be substituted. This includes New Year’s Day and can result
        in December 31st of the previous calendar year being substituted.
      3. When a recognized Holiday falls on Sunday, the Monday following the
        holiday shall be substituted.
        iv.
      4. Where work schedules or duties make it necessary for an employee to
        work on a holiday, a corresponding amount of time off shall be granted.
      5. The College shall hold an observance for Veterans’ Day on or near the day
        recognized as a national day of observance.

        1. Students, faculty, and staff who are veterans shall be afforded the
          opportunity to participate in the campus observances without
          adverse action or absence.
        2. Employees who are veterans shall be permitted to use annual leave
          to observe Veterans’ Day, or if they do not have sufficient annual
          leave, to observe Veterans’ Day as an unpaid holiday. The veteran
          employee must provide at least one month’s notice. The College
          may deny a request for time off if the veterans employee’s
          absence, either alone or in combination with other veteran
          employee absences, will negatively impact public safety or cause
          significant operational disruption.
    2. Holiday Eligibility
      1. All regular full-time and regular part-time employees in an active pay
        status will qualify for holiday pay for the days listed above. Regular part
        time employees receive the holiday benefit on a pro rata basis.
      2. The following provisions apply:
        1. Employees who are in an active pay status on the work days
          immediately preceding and following a holiday will receive
          payment for the holiday.
        2. Any holiday falling within a period of an employee’s sick, annual,
          or other leave with pay shall be considered holiday leave and
          recorded as such.
    3. Holiday Exceptions
      Any exceptions to this policy shall be submitted to the College president and the
      Chancellor for approval.
  2. Administrative and Emergency Closing
    1. Administrative Closing Days Declared in Advance
      1. In addition to the eight holidays granted in TBR Policy 5:01:01:10, six
        administrative closing days shall be designated as time off from work with
        pay for regular full-time and part-time employees.
      2. Certain days, such as the Friday after Thanksgiving Day and those during
        the week of Christmas when classes are not in session, may be designated
        as days of administrative closing each year by the president, with the
        approval of the Chancellor.
    2. Emergency Closing
      The president of the College is the only Pellissippi State employee with the
      authority to close the College. The president’s decision regarding inclement
      weather closing applies to all locations and teaching sites. Other emergency
      situations may be campus specific. In such cases, regular full-time and regular
      part-time employees on the active payroll, including those with alternate and
      remote work arrangements, who are scheduled to work during the declared times
      of closing will be granted time off from work with pay.

      1. Employees who have previously been approved for leave for the duration
        of the emergency closing will be considered not scheduled to work and
        will be charged the appropriate leave.
      2. Employees who have previously been approved for leave for a portion of
        the emergency closing will be considered not scheduled to work for the
        portion of time that was previously approved as leave. The employee will
        be considered scheduled to work for the remainder of the closing. For
        example, the College is closed on Tuesday and Wednesday. The employee
        had previously requested leave for Tuesday. Leave will be charged for
        Tuesday at 7.5 hours but no leave will be charged for Wednesday.
      3. In case of a delayed opening, employees who were not previously
        approved for leave for the duration of an emergency closing and are
        unable to arrive to work due to the weather conditions, will be considered
        scheduled to work and will only be charged leave for the period of time
        the College is open. For example, an employee’s work schedule is from
        8:00 a.m. – 4:30 p.m. Due to inclement weather, the College opens at
        10:00 a.m. The employee cannot get to work due to the weather
        conditions. The employee will be charged 5.5 hours of leave, rather than
        7.5 hours for the entire day.
      4. Faculty on academic contracts will not be required to meet campus hours
        or to take leave when classes are cancelled due to inclement weather.

 

Approved: Executive Council, October 12, 1992
Approved: Executive Council, April 12, 1993
Editorial changes, April 23, 1993
Approved: President Allen G. Edwards, February 1, 2000
Approved: President Allen G. Edwards, October 22, 2001
Approved: President Allen G. Edwards, February 11, 2002
Reviewed/Recommended: President’s Staff, March 26, 2007
Approved: President Allen G. Edwards, March 26, 2007
Reviewed/Recommended: President’s Council, June 25, 2012
Approved: President L. Anthony Wise, Jr., June 25, 2012
Reviewed/Recommended: President’s Council, March 31, 2014
Approved: President L. Anthony Wise, Jr., March 31, 2014
Reviewed/Recommended: President’s Council, September 9, 2019
Approved: President L. Anthony Wise, Jr., September 9, 2019
Reviewed/Recommended: President’s Council, March 27, 2023
Approved: President L. Anthony Wise, Jr., March 27, 2023
Reviewed/Recommended: President’s Council, November 27, 2023
Approved: President L. Anthony Wise, Jr., November 27, 2023