POLICY 06:16:00

EMPLOYEE STATUS CHANGE

Purpose
This policy describes the process for updating employee records resulting from an employee status change request or changes in an employee’s personal circumstances.

Policy

1. Employee Status Change Request
   In the event of a request for change in an employee’s status (department, exempt status, change in title, pay grade, compensation, work location category, etc.), the supervisor must submit a written request to the Executive Director, Human Resources, the division level Vice President/Executive Director, and the President. If the change is approved by all necessary parties, the Executive Director, Human Resources or a designated Human Resources Representative will complete the Personnel Action Form (PAF) The PAF should be signed and routed as indicated on the form, and distribution will be made by the Human Resources office.
2. Employee Personal Information Update
   In the event of an employee change regarding personal circumstances (marital status, name change, address change, citizenship status, etc.), the employee can update this information in the Personal Information section of myPellissippi. The employee may need to bring official documentation to the Human Resources office (Goins Administration Building, Room 262) for changes requiring legal verification (name change, social security number, etc.).

Approved: Executive Council, March 4, 1991
Approved: President Allen G. Edwards, October 1, 2001
Editorial Changes, February 16, 2005
Editorial Changes, May 15, 2009
Reviewed/Recommended: President’s Staff, March 29, 2010
Approved: President Allen G. Edwards, March 29, 2010
Reviewed/Recommended by President’s Council, September 28, 2015
Approved by President L. Anthony Wise Jr., September 28, 2015
Reviewed/Recommended: President’s Council, June 27, 2022
Approved: President L. Anthony Wise, Jr., June 27, 2022