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Email Signatures

Email Signatures

Consistent email signatures deliver a visually coherent look across the college’s campuses, departments and offices.

Just as our business cards follow a standardized approach, email signatures should be consistent. Consider your email signature as your digital business card, and include the appropriate information.

Recommended Information

Email signatures should include:

  • Your name
  • Department or Unit
  • Phone number
  • Fax number (if applicable)
  • Job title
  • Name of the College
  • Postal address
  • Cell number (if applicable)


Please note the following guidelines:

  • Personal quotations or philosophical statements are not recommended. Your signature is a direct representation of the college’s viewpoint.
  • Watermarked, colored or photographic backgrounds in emails are not permitted as they often make correspondence difficult to read and are not always compatible with other email programs.
  • Preferred font and size: Arial 10 point.
  • Email address is not encouraged as it is included in your email message
  • When applicable, professional designations or certifications may be placed directly after your name. For example: Jane Doe, FAIA.
  • If it is necessary, do not use images, only links because images add attachments to each email you send.

Standard Example

Learn how to create and add a signature to messages.

Below are examples of an appropriate PSCC email signature:

FirstName LastNameTitle
Pellissippi State Community College10915 Hardin Valley RoadKnoxville, TN 37933p: 865.###.####c: 865.###.####

Signature File Logo

Right click and “save image as” the below logo for use only in your signature file.

Signature File Logo for Pellissippi State
Email Signature File Example